Fine Print: Things you should know
ATTENDANCE: Students who are funded by state or federal programs are required to attend classes regularly and must attend 75% of the scheduled dates in order to receive a certificate of successful completion. All students will receive certificates of successful completion based on attendance. The instructor may assign make-up work if needed. Attendance policies vary with State Licensing Programs.
CANCELLED, POSTPONED, COMBINED CLASSES: All classes advertised in our publications are dependent upon sufficient enrollments. While we make every effort to run all classes, when minimum enrollments are not reached, cancellation may occur. We will notify you at this time if your class is cancelled and work with you to find another date, or similar offering. Your tuition can be applied to another class or refunded in full.
CERTIFICATES: Certificates of Successful Completion are awarded to students who attend 75% of their regularly scheduled class dates. Some restrictions may apply. Please ask upon registration.
CLASS INFORMATION: Any information you need about your class is available by calling 1-888-593-6238, and/or 793-8696. Call if you need information on where to go, where to park, in which room your class will be held or who your instructor will be.
CLASS WITHDRAWAL: If it is necessary for you to withdraw from a class, please notify us in writing. Written notification must include student name, address, telephone number, and location of the course and start date of the course. Notifications of withdrawals can be sent to:
BCCE at Madison-Oneida BOCES
P. O. Box 168
4937 Spring Road
Verona, New York 13478-0168
BCCE at Oneida-Herkimer-Madison BOCES
P. O. Box 70
Middle Settlement Road
New Hartford, New York 13413
ENROLLMENT: You are enrolled as soon as your registration and payment are received. We will contact you if there are any changes; otherwise, please plan on attending your class at the scheduled time, date and location listed in the course catalog*. A receipt will not be mailed unless requested. *Note: Course confirmation notices are sent by email.
EMPLOYMENT: Although many of our programs and courses may open doors to employment opportunities, successful completion does not guarantee employment.
GRADING: Upon request, students may receive a pass/fail grade from the instructor at the end of the course. Students who require more than a pass/fail grade are responsible for making necessary arrangements with the instructor on the first day of class. If there are any other grading requirements as mandated by the NYS Education Department, those will be described in literature passed out at the first class meeting. Student progress reports for funding agencies are provided mid-way through the course and at the end of the course.
PAYMENT: Once payment is received you are officially registered in the class of your choice. Payment includes MasterCard, VISA, check, cash, money order, or company purchase order. Have your check, money order, or company purchase order made payable to Madison-Oneida BOCES. Payment must be received prior to the first class. Ed2Go classes only accept major credit cards.
RECEIPTS: A receipt will not be mailed unless requested.
BOCES Consortium of Continuing Education Refund Policy
Community Education Classes (less than 100 hours)
Prior to 5 business days before course starts a full refund minus a $10 processing fee will issued.
Within 5 business days of course starts but before the second class date - a $10 processing fee will be retained and a Tuition Voucher* will be given for the remaining balance.
No refunds will be given after second class date.
Career and Technical Education (100 - 500 hour courses)
Prior to 5 business days before course starts a full refund minus $10 processing fee will be charged.
Within 5 business days of course start date 10% of tuition is withheld.
After course begins:
Period of Time Student’s Liability
Week 1* 30% of tuition withheld
Week 2* 50% of tuition withheld
Week 3* 75% of tuition withheld
Week 4* 100% of tuition withheld
*All refunds due will be given in the form of a Tuition Voucher*
*Tuition Vouchers may be used toward any Continuing Education course within 16 months from the date issued.
Licensed Practical Nurse
The first 2 days are prorated (by the day);
Before the 315th program hour 75% refunded
After the 315th program hour and before the beginning of the 2nd semester, 50% refunded
After the 2nd semester begins and before the 945th program hour, 25% refunded
After the 945th program hour, NO TUITION IS REFUNDED.
Before 250th program hour 30% of tuition withheld
After the 250th and before the 500th program hour 50% of tuition withheld
After the 500th and before the 750th program hour 75% of tuition withheld
After 750th program hour, NO TUITION IS REFUNDED.
Heating Ventilating and Air Conditioning
Before 135th program hour 30% of tuition withheld
After the 135th and before the 270th program hour 50% of tuition withheld
After the 270th and before the 400th program hour 75% of tuition withheld
After 400th program hour, NO TUITION IS REFUNDED.
Security Guard Courses
As a DCJS approved security guard training school BOCES does not assess any non-refundable registration fees, deposits, or cancellation fees.
Students will be entitled to a 100% refund at any time prior to the start of instruction.
If an 8 hour course is divided between two 4 hour days, student will be entitled to a 50% refund if the student cancels after the start of instruction, but before start of second 4 hour block.
16 hour OJT course: Student will be entitled to a 50% refund if the student cancels after the start of instruction, but before the start of the second 8 hour block of instruction. If the instruction is divided between four 4 hour sessions, the refund schedule shall be 75%, 50%, and 25%.
Refund policy for online courses will be in compliance with Ed2Go provider policies.SENIOR DISCOUNT: Seniors, age 62 and older are eligible to receive a 10% discount on most courses offered through the BOCES Consortium of Continuing Education. Some restrictions may apply. Please ask upon registration.
RESTRICTIONS: State and Federal and local laws and/or BOCES policies and procedures prohibit the following at any BOCES facility and affiliated sites:
Tobacco products, alcohol consumption, under the influence or use of illegal drugs, and the transportation or use of firearms.
UNAUTHORIZED DISTRIBUTION OF COPYRIGHTED MATERIAL: Under 34 CRF 668.14 (b) (30), any unauthorized distribution of copyrighted material, including peer-to-peer file sharing, may subject a student to civil and criminal charges. Any student that is caught distributing unauthorized copyrighted material will be dealt with on a case by case basis. For more information regarding copyright laws see the web site of the U.S. Copyright Office at www.copyright.gov
BOCES CONSORTIUM OF CONTINUING EDUCATION Policy Board Members:
Dr. John Costello Sr.
John J. Salerno
Howard D. Mettelman